Probation Toolkit

What is Academic Probation?


Why Academic Probation Outreach Is Important

We believe that with the right resources, every student can be successful. The role of Academic Support Coordinator and Academic Advisor is much more than course mapping and registration assistance. We are teachers, coaches, and mentors. We embrace a developmental approach to academic advising. Our goal is to assist students in learning important life skills that extend far beyond the classroom. The experience of being on academic probation, with the right support, can be a positive one. Through the outreach process, students will learn how to identify areas for growth, how to seek help and resources, and how to establish solutions and goals. 1 out of 18 CSU students is on academic probation. This is a large portion of our undergraduate population. Many of them, with the help of a caring campus contact, will return to good academic standing. Helping a student avoid academic dismissal keeps them on the path to a Bachelors Degree, and positively impacts the quality of the rest of their life. A little investment now, results in great returns later.

Ready to help? This toolbox was created with you mind! Within it, you will find everything you need to build a customized outreach plan for your students.

Why Are Student On Academic Probation?

It would be hard to capture in a single list the many reasons that students find themselves on academic probation. It’s important not to assume why a student is facing academic difficulties. Instead, it’s best to ask and listen. Have a discussion with each student, gently guided by open-ended questions. Many departments have also had great success using a standardized questionnaire, where students are asked to check off items that pertain to them. This is a great way for a student to identify an issue that may be difficult to vocalize. It can help get the conversation started.

Here are some common reasons that students fall out of good academic standing:

  • Poor time management skills
  • Ineffective or inefficient study skills
  • Unsure of their major or career goals
  • Financial struggles and/or working too many hours
  • Learning differences or learning disabilities
  • Stress, anxiety, depression, addiction
  • Prioritizing social opportunities over academics
  • Medical or health Issue
  • Trouble connecting with peers or feeling like they don’t belong at CSU
  • Family responsibilities
  • Inadequate housing or roommate conflicts

Don’t let this list overwhelm you. You don’t have to be an expert on everything! Lean on your colleagues when you need to! Refer to the appropriate campus offices when an issue arises that falls outside your area of expertise.

How can I identify my Academic Probation Students?